1. General information

This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

2. The controller

The controller under data protection law is:

othermo GmbH

Siemensstraße 30

63755 Alzenau

+49 (0) 6023 704 39 90

datenschutz@othermo.de

Data Protection Officer:

eagle lsp GmbH

Neustädter Neuer Weg 22

20459 Hamburg

datenschutz@eagle-lsp.de

3. Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

4. Fundamentals and purposes of processing personal data collected from application documents and during the application process

If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.

In particular, the following data is collected during this process:

Name (first and last name)
Gender
Place of residence
Email address
Telephone number
Work experience
Availability
Salary expectations
Desired form of employment
Possible onsite phases in Alzenau
Availability of a work and residence permit by the start date
Language skills
Details of current employer and title
Links to public profiles
Channel through which you became aware of us

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters/ certificates. These may contain additional personal data such as date of birth, address etc.

The legal basis for processing your data is the initiation of a contract in accordance with Art. 6 (1) (b) GDPR, Art. 88 (1) GDPR in conjunction with § 26 (1) Federal Data Protection Act (BDSG), which is carried out at your request. If we obtain your consent (e.g., for inclusion in our applicant pool), this constitutes the legal basis for this storage in accordance with Art. 6 (1) (a) GDPR.

Only authorized HR staff and/or staff involved in the application process have access to your data.

The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.

Your data will be stored for a period of six months after the application process has been concluded. This is usually done to fulfill legal requirements and/or defend ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).

In addition, we offer you the opportunity to be included in our “Talent Pool.” You must give your active consent beforehand in written format. With your consent, we will store your data for inclusion in our applicant pool for six months after the end of the application process in order to identify any other positions that may be of interest to you. This also applies, for example, to applications for training or internship positions.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

5. Disclosure of data to third parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under Article 28 of the GDPR. We have concluded a data processing agreement with Personio. This is a contract required by data protection law, which ensures that Personio only processes your personal data in accordance with our instructions and in compliance with the GDPR.

6. Rights of data subjects

If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (Article 15 of the GDPR) and the rights to rectification (Article 16 of the GDPR), erasure (Article 17 of the GDPR), restriction of processing (Article 18 of the GDPR), and data portability (Article 20 of the GDPR), as well as the right to object (Article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under Article 7 (3) of the GDPR.

To assert your rights as a data subject in relation to the data processed during this online application process, please contact us or our Data Protection Officer (see section 2).

7. Concluding provisions

We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.

In addition to this data privacy statement, please view our general data privacy statement at https://othermo.de/datenschutzerklaerung.

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